Ref: Auxiliary -- Record of Unit Meeting (CG-3615) (ANSC# 7017)

Auxiliary Web Site (http://www.cgaux.org)

a. Act as Secretary for the flotilla.

b. Maintain close liaison with the Division Secretary/Records Staff Officer (SO-SR).

c. Be responsible for the recording and publication of the minutes of the flotilla when it meets in official sessions.

d. Maintain a current record of flotilla officers, committee assignments and such other appointments as may be made by the FC.

e. Maintain a current list of division officers.

f. Maintain such other records as may be required to ensure the correctness and continuity of administration.

g. Maintain a historical record of the flotilla and forward it to the District Historian each year.

h. Assume staff responsibility for matters pertaining to administrative and personnel reporting.

i. Maintain a current roster of flotilla members. Cooperate with the Information System Staff Officer in ensuring the member's records in AUXMIS are correct.

 j. Maintain a copy of the division and flotilla Standing Rules and other the membership informed or when requested. 

k. Submit articles to the unit publication when deemed necessary to keep prospective members. Coordinate with FSO-PS and FSO-IS to ensure a correct, up-to-date list.

l. Maintain mailing lists for all members, members-in-training and  records as may be required to ensure the correctness and continuity of administration.

m. Make a monthly mailing of the flotilla meeting notice, with meeting agenda, to all categories of members. Notices are to be mailed so as to be delivered no later than three days prior to the meeting.